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BHARAT HEAVY ELECTRICALS LIMITED
(A GOVT. OF INDIA UNDERTAKING)
POWER SECTOR - EASTERN REGION
4th FLOOR, BLOCK - B & C, GILLANDER HOUSE
8 NETAJI SUBHAS ROAD
CALCUTTA - 700 001

FORM FOR ENLISTMENT OF  SUBCONTRACTORS ( FOR PROJECTS )

CLARIFICATIONS

(PLEASE READ THIS BEFORE FILLING UP THE FORM)

REF SL NO-1 OF ‘FORMAT FOR ENLISTING OF VENDORS/SUBCONTRACTORS’

-NAME OF THE CONTRACTOR MEANS THE NAME OF THE AGENCY/FIRM/ COMPANY IN WHICH THE BUSINESS IS CARRIED OUT.COPY OF INCORPORATION WITH REGISTRAR OF COMPANIES IS TO BE FURNISHED IN CASE OF COMPANY.

REF SL NO-2 OF ‘FORMAT FOR ENLISTING OF VENDORS/ SUBCONTRACTORS’

-ADDRESS OF THE REGISTERED OFFICE & PROOF OF OFFICE ADDRESS (BY COPY  OF TELEPHONE/ELECTRICITY BILL)

REF SL NO-3 OF ‘FORMAT FOR ENLISTING OF VENDORS/SUBCONTRACTORS’

-AREA OF WORK MEANS ANY OF THE PRODUCT/SYSTEMS AS GIVEN BELOW(REF NOTE-2)

REF SL NO-1 OF ‘FORMAT FOR ENLISTING OF VENDORS/SUBCONTRACTORS’

-TYPE OF ORGANISATION MEANS ANY OF THE FOLLOWING:
(i) PRIVATE LIMITED CO./PUBLIC LIMITED CO.
(ii) INDIVIDUAL/PRIVATE/PARTNERSHIP CO.
(iii) govt./semi-govt./psu
----------------------------------------------------------------------------------------------------------------------------------------------------

NOTE-1: GEOGRAPHICAL LIMIT:

BHEL/PSER OPERATES WITHIN THE STATES OF BIHAR,JHARKHAND,ORISSA,WEST BENGAL,SIKKIM,ASSAM, MEGHALAYA,ARUNACHAL PRADESH,MANIPUR, NAGALAND, MIZORAM,TRIPURA,AND BHUTAN & BANGLADESH.

NOTE-2:PRODUCTS/SYSTEMS FOR INSTALLATION/ERECTION, TESTING & COMMISSIONING JOB:

1. CIVIL

  1. SOIL INVESTIGATION
  2. STORAGE SHED
  3. PILING
  4. FOUNDATION
  5. SUPER STRUCTURE
  6. CIVIL- MISCELLANEOUS
  7. CHIMNEY

2. MECHANICAL
  1. MATERIAL HANDLING
  2. STEEL STRUCTURE
  3. BOILER & AUXILIARIES
  4. HEAT RECOVERY STEAM GENERATOR
  5. STEAM TURBINE GENERATOR
  6. GAS TURBINE GENERATOR
  7. HYDRO TURBINE GENERATOR
  8. PIPING/X-20 PIPING
  9. INSULATION

3. ELECTRICAL/C&I
  1. BUSDUCT
  2. CABLING
  3. CONTROL & INSTRUMENTATION
  4. ELECTRICAL- MISCELLANEOUS
  5. ILLUMINATION
  6. TRANSFORMER
  7. SWITCHGEAR

 

INSTRUCTIONS FOR THE GUIDENCE OF FIRMS SEEKING REGISTRATION
  1. ELILIGILIBILITY:ALL FIRMS, NO MATTER WHERE THEY ARE SITUATED WILL BE  CONSIDERED FOR EMPANELLMENT IF THEY FULFILL THE NECESSARY CONDITIONS.
  2. REGISTRATION OF FIRMS :

    INDEGENOUS FIRMS HAVING PROVEN CAPABILITY OF CARRYING OUT SUBJECT JOB AS PER INTERNATIONAL QUALITY STANDARDS.

    OVERSEAS FIRMS WITH THEIR AGEANTS/DISTRIBUTORS IN INDIA.

  3. SIGNING OF THE APPLICATION FORM:
    4. TYPE OF FIRM WHO SHOULD SIGN THE APPLICATION FORM REMARKS
    PROPREITORSHIP PROPREITOR -
    PARTNERSHIP ALL PARTNERS OR THE PARTNER HOLDING POWER OF ATTORNEY THE POWER OF ATTORNEY IN ORIGINAL ALONG WITH CERTIFIED COPY TO BE FORWARDED WITH APPLICATION
    LIMITED COMPANY ANY ONE OF THE DIRECTORS/MANAGING DIRECTOR PERSON OTHER THAN DIRECTOR/MD MAY SIGN ALSO PRODUCING A POWER OF ATTORNEY IN ORIGINAL ALONGWITH CERTIFIED COPY WITH THE APPLICATION
  4. ITCC:THE CURRENT INCOME TAX CLEARANCE CERTIFICATE BEARING THE SEAL &     DATED SIGNATURE OF THE INCOME TAX OFFICER CONCERNED SHOULD INVARIABLY   ACCOMPANY THE APPLICATION.
    5.

ONE COPY OF EACH OF THE FOLLOWING FOR THE LAST THREE YEARS ARE TO BE FURNISHED:

  1. ANNUAL REPORT
  2. PROFIT & LOSS ACCOUNT
  3. BALANCE SHEET
  4. STATEMENT SHOWING THE OPERATING RESULTS & FINANCIAL POSITION OF THE FIRM IN THE FORMAT GIVEN BELOW:
YEAR ‘98-‘99 YEAR ‘99-‘00 YEAR ‘00-‘01
SALES
GROSS PROFIT
DEPRECIATION
PROFIT BEFORE TAX
TAXATION
NET AFTER TAX
% OF NET PROFIT ON SALES
DIVIDEND DECLARAED
NET BLOCK
CAPITAL EMPLOYED
RESERVES
% PROFIT ON CAPITAL EMPLOYED

6) IF YOU ARE REGISTERED WITH ANY OTHER REGION/MANUFACTURING DIVISION OF BHEL, DETAILS      SHOULD BE GIVEN INCLUDING THE JOBS EXECUTED/UNDER EXECUTION.DETAILS OF ORDERS EXECUTED/UNDER EXECUTION BY YOU FOR OTHER PUBLIC SECTOR UNDERTAKING IN RECENT PAST MAY BE INDICATED ALSO.

ADDITIONAL INFORMATION

( FOLLOWING ARE TO BE FURNISHED ALONGWITH THE APPLICATION)

  1. EPF ACCOUNT NO (CODE NO. ALLOTTED BY PF COMMISSIONER)
  2. PERMANENT ACCOUNT NO.(PAN) & COPY OF PAN CARD
  3. COPY OF INCOME TAX RETURNS FOR LAST THREE YEARS
  4. COPY OF VALID INCOME TAX CLEARANCE CERTIFICATE
  5. COPY OF ANNUAL REPORT,PROFIT & LOSS ACCOUNT AND BALANCE SHEET OF LAST THREE YEARS DULY   CERTIFIED BY CHARTERED ACCOUNTANT
  6. STATEMENT INDICATING THE OPERATING RESULTS & FINANCIAL POSITION OF THE FIRM DULY CERTIFIED BY CHARTERED ACCOUNTANT
  7. THE FIXED ASSET SCHEDULE WITH T&P AND INSTRUMENTS LIST (ALONGWITH MAKE & YEAR OF PURCHASE) CERTIFIED BY CHARTERED ACCOUNTANT
  8. WORK COMPLETION CERTIFICATE AGAINST ALL THE WORKS ( IF AVAILABLE)
  9. APPRECIATION LETTERS ISSUED BY CUSTOMERS ( IF AVAILABLE)
  10. ORGANISATION CHART AND LIST OF PERSONNEL EMPLOYED
  11. SOLVENCY CERTIFICATE ISSUED BY YOUR BANKERS IS TO BE ENCLOSED ( AS PER THE FORMAT ATTACHED ). THE DATE OF ISSUE OF THE CERTIFICATE SHOULD NOT BE MORE THAN SIX MONTHS OLD.
  12. LIST OF WORK IN HAND WITH COPIES OF WORK ORDERS.
  13. NAME & ADDRESS OF THE BANKER STATING THE NAME IN WHICH THE ACCOUNT STANDS
  14. PROOF OF COMPLIANCE OF ACTS ,RULES & REGULATIONS OF CENTRAL AS WELL AS STATE GOVERNMENTS AS APPLICABLE IN THE AREA OF OPERATION PROPOSED IS TO BE FURNISHED.
  15. COPIES OF THE FOLLOWING DOCUMENTS AS APPLICABLE:

-power of attorney & copies thereof
-ownership document & copies thereof

    • memorandum
    • articles of association
    • certificate of incorporation
    • entry in form-‘a’ from register of firms

-certified copy of partnership deed
-authority of manager to enter into contractual obligations

 

BHEL
PS - ER

FORMAT FOR ENLISTING OF
VENDOR / SUBCONTRACTOR

 Page 01&02
of 05
01. Name of the Contractor
02. Address
Telephone
Fax
03. Area of work requiring enlisting

 

 
04. a.  Type of organisation
b.  Head Quarters organi-sation chart to be enclosed
c.  Details of permanent employees and proof of compliance of PF rules in regard of them to be enclosed
05. a.  Previous experience in similar work as per enclosure
b.  Current commitment as per enclosure
06.

Financial turnover for the last three years, Profit & Loss account to be enclosed
07. Bio – data of key personnel

 
08.

Completion certificates/ work orders/testimonials (copies to be enclosed)
09.

List of major T&P owned by contractor with make & year of purchase

 

 
10.

List of measuring & testing instruments owned by the contractor with make & year of purchase.

 
11. List of skilled manpower available with contractor

 
12. Maximum value of work done in single order
 

Signature of the contractor

 

 

BHEL
PS - ER

FORMAT FOR ENLISTING OF
VENDOR / SUBCONTRACTOR

 Page 03 of 05
 

DESCRIPTION

STATUS

PROOF TO BE SUBMITTED
13 WHETHER IMTEs (INSPECTION,MEASURING & TESTING EQUIPEMENTS ) ARE MAINTAINED WITH VALID CALIBRATION CERTIFICATE YES/NO IF YES, PLEASE FURNISH DOCUMENTARY PROOF ALONG WITH NAME & ADDRESS OF THE CALIBRATING AGENCY
14 WHETHER TOOLS & PLANTS ARE MAINTAINED WITH PROPER FITNESS REPORT YES/NO IF YES, PLEASE FURNISH DOCUMENTARY PROOF ALONG WITH NAME & ADDRESS OF THE FITNESS CHECKING AGENCY
15 SYSTEM FOR STORAGE & RETRIEVAL OF OF QUALITY RECORDS & DOCUMENTATION YES/NO IF YES, FURNISH DETAILS
16 DO YOU HAVE SPECIFIC FORMAT FOR REPORTING SAFETY ASPECT AT REGULAR INTERVAL (WEEKLY/MONTHLY) AND SAFETY MANUAL? YES/NO  

 

 

 

 

IF YES, PLEASE FURNISH DOCUMENTARY PROOF
17 DO YOU HAVE ORGANISED SYSTEM OF CONDUCTING SAFETY MEETING EVERY MONTH AND RELATED DOCUMENT MANAGEMENT? YES/NO
18 DO YOU HAVE SYSTEM OF CHECKING OF PERSONAL PROTECTIVE SAFETY APPLIANCES AT SPECIFIC INTERVALS? YES/NO
19 DO YOU CONDUCT SAFETY AWARENESS TRAINING/ SEMINAR FOR YOUR EMPLOYEES AT REGULAR INTERVALS? YES/NO
20 DO YOU HAVE YEARLY BUDGET FOR PURCHASE OF PERSONAL PROTECTIVE EQUIPMENTS (HELMETS/GOGGLES/GLOVES/SAFETY BELTS, SHOES ETC.) AND PROCURE THESE AS NEEDED? YES/NO
 

Signature of the contractor

 

BHEL
PS-ER

DETAILS OF SIMILAR WORK DONE DURING PAST FIVE YEARS

 PAGE 04 OF 05
SL NO FULL POSTAL ADDRESS OF CLIENT & NAME OF OFFICER IN-CHARGE DESCRIPTION OF THE WORK VALUE OF CONTRACT DATE OF AWARD OF WORK DATE OF COMMENCEMENT OF WORK COMPLETION ON TIME AS PER WORK ORDER (MONTHS) DATE OF ACTUAL COMPLETION OF WORK REMARKS
 
 
 
 
 
 
 

 

 

BHEL
PS-ER

CURRENT COMMITMENTS

 PAGE 05 OF 05
SL NO FULL POSTAL ADDRESS OF CLIENT & NAME OF OFFICER INCHARGE DESCRIPTION OF THE WORK VALUE OF CONTRACT DATE OF COMMENCEMENT OF WORK SCHEDULED COMPLETION PERIOD %AGE COMPLETION AS ON DATE EXPECTED DATE OF COMPLETION OF WORK REMARKS

 

 SPECIMEN FORM OF SOLVENCY CERTIFICATE
FROM SCHEDULED BANKS

 THIS IS TO CERTIFY THAT TO THE BEST OF OUR KNOWLEDGE AND INFORMATION ___________[1]_______ _____[2]________ ______[3]______ IS A CUSTOMER OF OUR BANK IS RESPECTABLE AND CAN BE TREATED AS GOOD
FOR ANY ENGAGEMENT UP TO A LIMIT OF RS_________ [ RUPEES ________ ] .

THIS CERTIFICATE IS ISSUED WITHOUT ANY GUARANTEE OR RESPONSIBILITY ON THE BANK OR ANY OF THE OFFICERS

MANAGER__________________ BANK

NOTE:

1] HERE INDICATE NAME OF THE INDIVIDUAL OR THE FIRM

2] HERE NAME OF SOLE PROPREITOR IN CASE OF SOLE PROPREITORSHIP CONCERN OR NAMES   OF PARTNERS IN CASE OF PARTNERSHIP CONCERN AS PER BANK’S RECORD, SHOULD BE INDICATED.

3] HERE INDICATE THE ADDRESS OF THE CUSTOMER AS PER BANK’S RECORD.

 

LIST OF SCHEDULED BANKS

[FOR SUBMISSION OF BANKERS’ SOLVENCY CERTIFICATE]

    1. STATE BANK OF INDIA
    2. STATE BANK OF HYDERABAD
    3. STATE BANK OF TRAVANCORE
    4. STATE BANK OF MYSORE
    5. CANARA BANK
    6. BANK OF BARODA
    7. PUNJAB NATIONAL BANK
    8. INDIAN OVERSEAS BANK
    9. DEUTSCHE BANK
    10. HDFC BANK
    11. ANZ GRINDLAYS BANK
    12. CITY BANK
    13. STANDARD CHARTERED BANK
    14. BANK OF AMERICA

PAGE 01 OF 01

ADDENDUM-01 TO FORMAT FOR ENLISTMENT OF SUBCONTRACTORS
A. CAPABILITY TO PERFORM QUALITY WORK WITH RESPECT TO

APPLIED WORK AREA………………………………………………..
1 Whether Quality system is certified as per ISO 9000 standard ?

 

 Yes/ No.
2 Availability of technical manpower ( A list of employees with technical qualifications and work experience to be attached).
3 Availability of Inspection , Measuring and Testing Equipments (IMTEs) (A list of IMTEs with valid calibration status to be attached)
4 Whether the calibration of IMTEs have been done from NABL ( National accredition Body for Laboratory ) approved laboratories
If yes, please furnish the name and address of the laboratories:-		 Yes/ No
5 Availability of Tools & Plants ( T & Ps ) ( A list of T & Ps with validFitness status to be attached Yes / No
6 Whether the fitness tests of T & Ps have been done from the Test Laboratories approved by the Factory Inspector?
If yes, please furnish the name and address of the laboratory.		 Yes / No
7 The quality system, being followed by your organisation for storage,Retrieval & Control of quality records, to be attached
8 The safety plan of your organisation to be attached.
9
Details of Corporate membership of professional bodies to be attached.
10 Compliance with Statutory requirements as per relevant acts / regulation With latest revisions ( Please tick out ) :
A License for employing contract labour Yes/ No.
B Minimum wages Act Yes/ No.
C Insurance of site Personnel employed Yes/ No.
D Workmen’s Compensation Act Yes/ No.
E Third Party Insurance Yes/ No.
F Employees Liability Act Yes/ No.
G Industrial Disputes Act Yes/ No.
H Employee’s Provident Funds Act Yes/ No.
I Contract Labour ( Regulation and Abolition) Act Yes/ No.
J Indian Boiler Regulation Yes/ No.
K Arbitration Act Yes/ No.
L Any other requirements (not specified above) please furnish the list.

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